Modern society needs modern solutions. working, with wide application and with an option to the already established company policy. OCR (Optical Character Recognition) is an innovative solution that helps in handling documents and in particular forms of different structure.
This software development combines well with other programs, is easy to work with and excels in reducing manual labor and increasing accuracy in extracting key information when processing forms, contracts and other valuable documents. See more information here: https://smart-soft.net/solutions/ocr-forms-processing.htm.
What is OCR – optical character recognition?
The process of handling different types of documents can now be easily streamlined if modern software such as OCR is integrated into the enterprise module. Here is more information:
- capturing data from medical claims, surveys, job applications, contracts, and similar documents can be time-consuming for a company’s employees, making the use of OCR even mandatory. In each of these paper media and PDF formats there are identifiers that can be recognized by intelligent software;
- such solutions are intended to facilitate employees in the accounting department and managers in working with forms, contracts and other documents with a fixed structure;
- the characteristic of the fixed forms is that they have specially designated fields and squares in which signatures, checkmarks, text and other information are entered. These same documents are created according to certain standards, but nevertheless they are not so trivial and easy to process;
- OCR – optical character recognition is a great convenience when the goal is to achieve correctness in retrieving the necessary data, without taking time, without risking accuracy and without costing the company extra;
- the technology has the capacity to process documents such as questionnaires, survey cards, applications, claims and other documents with a fixed structure.
Fixed forms are typical in a number of business and industry sectors. They are worked with on a daily basis, which makes using special software to handle them extremely useful. OCR is a great convenience that becomes more and more popular over time, as the software helps to automate the process of handling documents that are fully structured, semi-structured and unstructured. You will find out more about this in the following lines.
What types of forms it can handle?
As we said a while ago, OCR is an innovative solution suitable for small and large companies, because it integrates well with other software solutions, and the results of its use are great. Optical Character Recognition is suitable for unstructured, semi-structured and fully structured forms. Its advanced settings make it an indispensable convenience for many business sectors because it eliminates the need for human intervention while improving accuracy, reducing costs and saving valuable time.
Is the software applicable for PDF documents and what are its advantages?
The software development of Smart Soft makes it possible to process even scanned documents, the information in which is turned into text for editing thanks to OCR technology – the text in PDF files is digital and can be extracted without using the previous technology.
The main advantage of the software is that it has the resources to deal excellently with documents that have a complex structure. Incoming company forms come with certain settings and a degree of complexity in terms of their structure, which is defined as a major challenge even for software solutions.
OCR will handle without any problems with forms that have a variety of settings used to create them, markup methods and resolution can now be processed with pinpoint accuracy and without wasting much time in this occupation. Such convenience makes the software highly preferred by modern companies that highly value every single resource and want to make it as easy as possible for their employees, as well as improve the company image.
What digital processing involves – leading highlights?
Reading of forms has never been easier with innovative solutions like OCR. This solution is defined as comprehensive because it stands out with high functionality, offers a wide variety of settings and can be integrated into different business sectors with surprising ease. Among the possible options is the acceptance of the document, its intelligent validation, the possibility of personalization and secure data protection.
What features are available?
Although fixed structure forms look the same, they are not as easy to handle. When it comes time to digitally process them, the challenges turn out to be much more than expected. Software solutions such as OCR handle such cases without any problems, counting on applying a different approach according to document settings, markup spot recognition functions (dots, crosses and ticks), good technology performance even with poorly scanned documents etc.
Conclusion
Some software developments just need to be integrated to the company profile. With their help, the work of employees becomes easier, and the results of working with documents become many times easier and more pleasant. In addition, the software “learns” constantly, which increases its adaptability and ranks it as a solution worth implementing in the accounting department of any company.
