Working with documents can be easy and enjoyable if we don’t rely entirely on manual information processing. Technological solutions such as SmartSoft’s software for automating such accounting activities is the key to achieving accurate results in a short time, while also maintaining the financial profitability of the company.
More and more companies nowadays have decided to integrate automated invoice processing into the company’s structure to facilitate their employees and eliminate the risk of making mistakes when processing documents of different types as well. In the long term, the results are very good – improving customer relations, achieving high competitiveness, as well as the opportunity to pay more attention to critical business points.
Why automated invoice processing solution?
When we want to optimize the work process, it is good to think about the implementation of innovative software solutions, such as the technology for automatic processing of invoices by SmartSoft. It can bring a complete change to the work process, which when related to documents, is complex and not always productive enough. More about this technology:
- the software application is used to make invoice processing automatic – the technology can also be applied to work with a large volume of documents, and optical character recognition will allow the extraction of data from scanned invoices of the image type as well;
- information extraction, archiving, organizing and exporting – each of these workflows is a cause of difficulty for employees in the accounting department who are tasked with processing a large volume of invoices and other documents every day. Why do it all manually when there are solutions like Smart Soft’s software to automate the workflow;
- and not in a sitting place – the software has the potential to learn itself, which proves its high utility factor. It can understand the context in the document and intelligently capture the important data in it. The probability of errors in this case is negligible, not as with manual processing – extremely high.
Invoice Processing Automation from SmartSoft is a complete solution that is suitable for large and small companies, as well as for most business niches. It integrates easily with other software, and no special training is required to work with it. The software can easily handle the more common challenges, because it is subject to continuously machine learning.
What are the most important moments during automatic invoice processing?
The stages during automatic document processing are several. From the entry of the document into the company system to its export to the final directory where it should go, every step of the process is thought out down to the last detail so that no errors occur. Here are the stages:
- acceptance of the document – it can arrive from a web portal, to be digital or scanned. Depending on which type it is, the processing may vary in its nature and execution. There are several options in this case – converting the paper invoice into a digital one, processing documents by e-mail, extracting invoices from web portals, as well as correction of inaccuracies thanks to the OCR;
- optical character recognition/ OCR – the technology is modern and extremely useful when it comes to transforming the scanned information into a digital version. It can handle scanned documents such as an image and even handwritten invoices, which are among the common sources of information. Correcting errors through contextual analysis and dealing with some challenges such as handwritten documents are also among the capabilities of OCR;
- classification – before a document can be processed, it needs to be classified. For this purpose, identification is made, which aims to find what type the document is – its format, finding specific words, etc.;
- extracting information from the document – here attention is given to context, machine learning is used to find the information, understand formats, correct errors (if any).
We live in the epoch of the digital era when intelligent solutions are mandatory for the business to develop well regardless of the professional field. SmartSoft and their software solutions are a step towards business progress – in addition to the technology for automatic processing of invoices, users will found many other flexible and efficient solutions to make every step of the work in the accounting department perfect.
What do we need to know about OCR?
If you haven’t come across this abbreviation until now, it’s important to know that optical character recognition (OCR) is a technology that allows images to be converted into an electronically readable version that can then be easily processed and archived. Once the transformation is accomplished, the information will be easy to find and organize – this is a very great convenience for every employee, because it saves valuable time and facilitates the work process in general.
OCR is an innovative and intelligent approach that is worth implementing in every company. It will completely change the style of work in the accounting department and lead to numerous positive results on many levels.
